Emergency Administrative Leave

Per an Executive Order issued by President Napolitano on March 16th, effective immediately, employees will be eligible to receive up to 128 hours paid administrative leave in order to cope with the impact of the COVID-19 pandemic.


This COVID-19 Emergency Administrative Leave (EAL) may only be used for the following reasons all of which relate to COVID-19:
  1. When the employee is unable to work because the employee or a family members has a COVID-19 related illness.
  2. When an employee is unable to work because the employee has been directed not to come to work for COVID-19 related reasons and it is not operationally feasible for the employee to work remotely.
  3. When an employee is unable to work because of a COVID-19 related school or daycare closure that requires the employee to be at home with a child or dependent and is not able to work remotely.
  4. When an employee has been ordered by a local, state or federal authority to “shelter in place” and is not able to work remotely.
Terms & Conditions:
  • The 128-hour allotment may be used consecutively in one block or incrementally.

  • The paid administrative leave may be used prior to usage of accrued leave.

  • The allocation for employees with less than full time appointments shall be prorated based on appointment percentage.

  • Approval of EAL is subject to operational needs (e.g. to maintain proper staffing ratios and meet the needs of our patients)

  • Employees may still use accrued sick, vacation or paid time off in order to address their own illness or the serious medical condition of a family member.

  •  Subject to the University’s ongoing operational needs, the paid administrative leave provided pursuant to the Executive Order must be used no later than December 31, 2020.

  • Employees who need to use this paid administrative leave shall request it from their immediate supervisor. OCP-HR (Myrene Abot) shall be responsible for determining whether to grant the administrative leave.

In making the determination as to whether to request the leave, supervisors must take into account the operational needs of the University with special consideration given to the critical importance of maintaining the continuity of medical center operations.

Supervisors: Send the form to Lisa Borchard for review. Lisa will forward to OCP HR for final review and approval.

If approved, staff will input the hours as Paid Administrative Leave in the timekeeping system. Include in the Comment Section “COVID 19 EAL” with the impacted dates.